Launch Films · HeatWatch + HHRC

Two more films
that make heat science move.

Films
2 x 45 sec hype films
Investment
$12,500 per film, ex GST
Delivery
6 weeks, w/c 5 October
Prepared by
Nick Hoskin, September 2026
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01 The opportunity

The Sports Heat Tool launch film set the template: a short hype piece that makes people want to use the tool the moment they see it. Two new films can now do that job for HeatWatch and for the Heat and Health Research Centre, and turn three films into one cohesive set.

02 What this project solves
The problem

Heat is Australia's deadliest natural hazard, yet most people still judge their risk by the number on the forecast. The Centre's work shows it is the body, not the thermometer, that decides who gets sick.

That idea is too nuanced for a web page to land in the few seconds most people give it. HeatWatch needs a reason to download before the heat arrives. The Centre needs a way to show, quickly, why its research matters.

What success looks like

Two hype films of up to 45 seconds that sit naturally beside the Sports Heat Tool film. One that makes people want HeatWatch on their phone before the next heatwave. One that makes funders, partners, media and future researchers see the Centre as the authority on heat and the human body.

Both built not to date quickly, and delivered in mid-November, ahead of the Australian summer.

2
Hype films, produced
in parallel
45s
Maximum duration
per film
6
Weeks, kickoff to
final delivery
$25K
AUD total, ex GST
$12,500 per film
03 The two films
Film 02
HeatWatch

A launch film for the HeatWatch app. A hype piece, not a how-to. It shows, in a few sharp beats, that HeatWatch turns the forecast into advice for your body, and leaves people wanting it on their phone before the next heatwave.

Uses supplied HeatWatch UI where it helps tell the story.

Primary audience
Public, carers, health and community partners
Core job
Want it. Download it.
Film 03
Heat and Health Research Centre

A hype film for the Centre itself. It lands the big idea behind its work, that surviving heat is about physiology and not just temperature, and gives a sense of the scale of what the Centre does, from sport to homes to public health guidance.

Draws on the Centre's own research, imagery and data.

Primary audience
Funders, partners, government, media, students
Core job
Credibility. Curiosity. Connection.
04 Key strategic considerations
A cohesive set
Three films that belong together
Each new film will find the right approach for its own story, rather than repeating the Sports Heat Tool format. Alongside that first film, they are designed as a cohesive set, with a consistent tone, visual sensibility and University branded opener and closer.
Two different jobs
A product film and an institution film
HeatWatch needs a sharp, single-minded push to download. The Centre film needs a bigger idea and a sense of authority. Each gets its own treatment and script inside the shared approach, not one template with the names swapped.
Built to last
Films that do not date quickly
As with the Sports Heat Tool film, both are designed to stay useful as HeatWatch evolves and the Centre's work grows. UI is used selectively, and claims are framed around ideas rather than features that may change.
Scientific accuracy
Every claim checked by the research team
Heat advice can protect people or mislead them. Scripts draw on the Centre's own findings and language, and key stakeholders confirm accuracy as part of the consolidated feedback at script and at first cut.
Seasonal timing
Summer is the launch window
Heatwave season is when HeatWatch is most useful and when media interest in heat peaks. A 13 November delivery gives the University time to plan launch activity before the first major heat events.
One team
Same stakeholders, one feedback rhythm
The same project lead, key stakeholders and brand team sit across both films. Both films review on the same dates, so one session and one consolidated set of feedback covers both.
05 Project phases
W1 · 5 Oct
W2 · 12 Oct
W3 · 19 Oct
W4 · 26 Oct
W5 · 2 Nov
W6 · 9 Nov
Setup & immersion
Treatment & script
Edit & motion
First cut review
Refine & deliver
01
Setup &
ManagementWeek 1, then throughout
Included
  • Requirements gathering form and joint creative kickoff for both films
  • Immersion in HeatWatch, the Centre's research and USYD brand guidance
  • Review of the Sports Heat Tool film to set direction for a cohesive set
  • Production pot for music, SFX and stock licensing for free public use
  • Single point of contact and end-to-end project management
Not included
  • Audience research or message testing
  • Licensing beyond the production pot
  • Launch or media planning
02
Creative
& ScriptWeeks 2 to 3
Included
  • Treatment for each film defining concept, tone, references and edit logic
  • Script and concise storyboard for each film, up to 45 seconds
  • Visual and music direction, plus a plan for using supplied HeatWatch UI
  • One working session covering both films
  • One consolidated round of feedback per film
Not included
  • More than one concept route per film
  • Additional feedback rounds
  • Animatic or test edit
03
Production
& DeliveryWeeks 4 to 6 · 13 Nov
Included
  • Edit and motion design directed by Nick, with a managed editor / motion designer
  • Integration of supplied UI, Centre imagery, data and licensed assets
  • First cut of each film in week 5
  • One consolidated round of feedback and refinement per film
  • Final master in agreed formats, plus a separate .SRT subtitle file
Not included
  • Original photography, filming or music
  • Recreating or rebuilding UI screens
  • Voiceover
  • Cutdowns, extra aspect ratios or language variants

"Forty-five seconds to make someone care about heat, and want to do something about it before the next heatwave."

06 Budget breakdown
Fixed price, per film
PhaseWhat it coversKey constraintPer film
01 · Setup & Management Immersion, creative target, production pot for music, SFX and stock licensing, single point of contact and project management Licensing covers free public and organic use only. $1,750
02 · Creative & Script Treatment, script and storyboard, visual and music direction, working session and one feedback round One concept route. One consolidated feedback round. $4,000
03 · Production & Delivery Edit and motion design directed by Nick, including a managed editor / motion designer, first cut, refinement, final master and .SRT Maximum 45 seconds. UI supplied, not recreated. One consolidated feedback round on the cut. $6,750
Per film$12,500
Total, both films$25,000
All costs exclude GST.
Nick's time is charged at a reduced rate in recognition of the public-good nature of HeatWatch and the Centre's work. Producing both films together, with one team and one feedback rhythm, is what makes this price and timeline possible.
No contingency is built in. The budget is fully allocated, and the scope assumes one concept route and one consolidated feedback round per stage. Additional rounds, structural changes after script sign-off or extra deliverables are handled through a change request, agreed in writing before any work begins.
UI recreation is not included. Pricing assumes HeatWatch and any other interface is supplied as production-ready screens or recordings. If UI needs to be recreated or rebuilt for motion, this will be scoped and quoted separately before any work begins, so it is agreed upfront rather than billed after the fact.
Recommended
Both films
$25,000
HeatWatch and the Centre film produced in parallel, sharing one kickoff, one working session and one feedback rhythm. Delivered together on 13 November.
Both films + social pack
$28,600
Both films plus 15 and 6 second cutdowns and vertical and square versions of each, so the University has a ready-to-post kit for heatwave season.
07 The team
Creative Director
Nick Hoskin
Creative lead across both films, as on the Sports Heat Tool film. Owns treatment, script, edit direction, supplier management and delivery. The agency point of contact throughout.
Freelancer, managed by Nick
Editor / Motion Designer
Builds the edit and motion design for both films under Nick's direction, keeping them cohesive with each other and with the first film.
Managed by Nick
Music & Licensing
Music, SFX and stock sourced and cleared for free public and organic use, within the production pot included in the budget.
Client, University of Sydney
Project Lead
The single point of contact for both films. Consolidates and qualifies all feedback into one set per stage, and coordinates access to assets and UI.
Client, University of Sydney
Key Stakeholders
The same group across both films, including HeatWatch and the Heat and Health Research Centre. Provide input at kickoff and confirm accuracy at script and first cut.
Client, University of Sydney
USYD Brand Team
Provides brand guidance and the branded opener and closer, and signs off end frames and logo usage as part of the consolidated feedback.
08 What must be true
01
The proposal is accepted by end of play Tuesday 29 September. The project commences in the week of 5 October. Monday 5 October is the NSW Labour Day public holiday, so kickoff runs on Tuesday 6 October. A later acceptance moves delivery by the same amount.
02
One project lead, one set of stakeholders. The same project lead, key stakeholders and brand team cover both films. The project lead qualifies and consolidates all feedback before it reaches Nick.
03
One concept route and one consolidated feedback round per stage. Additional rounds are out of scope and handled through a change request.
04
No original shoot or music. Films are built from supplied assets and imagery, motion design, and licensed stock, music and SFX within the production pot.
05
Inputs arrive in week one. HeatWatch access, preferred user scenarios, Centre imagery and data, and USYD brand guidance including the opener and closer.
06
UI is supplied production-ready. HeatWatch and any other interface is provided as clean screens or recordings. Recreating or rebuilding UI is not included in the price and will be quoted separately before work begins.
07
Usage matches the Sports Heat Tool film. Two years from delivery, global, unlimited, digital only, for free public and organic use including PR, editorial, organic social, events and internal. Paid media needs prior approval and additional licensing.
Key risks identified
High · USYD / NH
Two films, one tight window
Six weeks for two films leaves no room for slipped reviews. Review dates for both films are set before work begins, and a delayed review moves delivery rather than compressing production.
Medium · USYD
Delayed or fragmented feedback
Late or unconsolidated feedback from stakeholders could compress the production window. Mitigated by the project lead delivering consolidated feedback on the agreed dates.
Low · USYD
Inputs or UI access arrive late
Delays in receiving HeatWatch access, UI or Centre material could impact the timeline, and UI that is not production-ready adds cost. All requirements are listed in the week one requirements form.
09 Payment schedule
Two milestones. Figures below are for both films.
Milestone 1
50%
On SOW approval and commencement
$12,500 AUD ex GST
Milestone 2
50%
On final delivery
$12,500 AUD ex GST
Payment terms are 30 days from invoice, in line with the Sports Heat Tool engagement.
10 How we move forward
1.
Accept the proposal
Confirm acceptance by end of play Tuesday 29 September, and whether to include the social pack. Name the University project lead.
2.
Approve the Statement of Work
A SOW in the same format as the Sports Heat Tool film, covering deliverables, usage, feedback rounds and the change request process. Purchase order raised for the first 50%.
3.
Requirements form and access
Nick issues the requirements gathering form. HeatWatch access, UI, Centre material and brand guidance come back in week one, so kickoff is spent on story rather than chasing files.
4.
Kickoff on Tuesday 6 October
One immersion and creative kickoff covering both films. Review dates for all six weeks locked in, with final films and .SRT files delivered on Friday 13 November.
Timing note: To commence in the week of 5 October and deliver by Friday 13 November, the proposal needs to be accepted by end of play Tuesday 29 September. That gives time to lock the editor / motion designer before kickoff.